Our Privacy Policy

The latest Privacy Policy for www.everydaysmailbox.co.uk is provided below. We uphold people’s rights to privacy and the security of any personal data you entrust to us. To discover more about our privacy practises, kindly read this policy carefully. You agree to the policies outlined here by using this website.

Who we Are?

This privacy notice is applicable to all data processing operations carried out by EVERYDAYS MAILBOX LTD, operating business as EVERYDAYS MAILBOX. In relation to the personal data we handle for our business, EVERYDAYS MAILBOX is the data controller. Our main address is 118 St Margarets, London, United Kingdom, TW1 2AA.

What Information We Collect from You

We receive and store any information you enter on our website or give us in any other manner. This includes details that can be used to identify you (“personal information”), such as your first and last names, date of birth, phone number, postal address, and email address, as well as details that can be used to identify your business (“business information”), such as the name of your company, its registration information, trading address, and other people who are associated with it. Additionally, we gather and keep identity verification data (such pictures of your passport or national ID card) or other authentication data in order to assist build and maintain a trustworthy environment.

We will ask for personal data from any extra users you add to your services (“additional users”). We will also ask for personal information from any people associated with your company. Prior to giving us with another person’s personal information, please get that person’s permission first. Only through your account will you have access to view or modify that person’s information.

When you access our website, we automatically gather certain data about your computer. For instance, we will record your IP address, referring website, and web browser type (such as Firefox, Safari, or Internet Explorer). We may also gather data about your online activities, such as searches you may have done for similar services. Please refer to our Cookies Policy for more details.

How We Use Your Information

We generally use the data we learn about you and your company for the reasons listed below:

– to fulfil your requests for the goods and services
– in accordance with Know Your Customer (“KYC”) standards, to confirm your identity.
– to send you notices or confirmations for service and subscription renewals
– for account management
– to generally communicate with you
– to address your inquiries and comments
– to assess consumer interest in and enhance our offerings, services, and website
– to inform you of unique deals and services that could be of interest to you.
– to otherwise personalise your use of this website
– to honour you in accordance with any reward and recognition programme you decide to enrol in
– to ask you for information, such as through surveys
– to resolve disagreements, obtain payment, or address issues
– to guard against possibly illegal or banned behaviour
– to uphold the terms of our use
– and in any other way that was disclosed to you at the time of collection.

Communications Regarding Your Service

We will use a range of channels, including email, text message, post, and/or telephone, to get in touch with you about information important to the operation and upkeep of your services, including updated details about how we handle your personal data. If your contact information changes at any point in the future, please notify us right away.

Marketing Information

By mail, phone, email, text, and other forms of electronic communication, we will send you pertinent marketing information, including specifics of other products or services offered by us or our business partners that we believe may be of interest to you, unless you have informed us that you do not want to hear from us.

Contact us at 0203 949 4974 at any time if you want to change how you want to be contacted by us or if you decide you no longer want to receive this information.

Who Do We Share Your Information With

The following organisations may receive your information from us:

agents of services
the location where we provide you with your chosen products and services. For the purpose of providing your services, our service agents are only given a small amount of information, such as your first name, last name, business name, and service details.

Business associates
who we might collaborate with to sell goods or services, or whose goods or services we might offer on our website. We might disclose information about you, including personal information, to such partners if you decide to use these optional services. Please be aware that we have no influence over the privacy

firms that are members of our corporate family
In order to provide you with additional products and services that may be of interest to you, we may disclose your personal information throughout our corporate family.

Your information might also be shared with:

To establish or exercise our legal rights, to respond to subpoenas, court orders, or other legal process, to defend against legal claims, or as otherwise required by law. We reserve the right to assert or waive any legal defences or rights we may have in such circumstances.
When we deem it necessary to protect and defend the rights, property, or personal safety of our company, this website, our clients, or others; in connection with our Terms of Service and other agreements; or when we think in good faith that the law requires it.
In the unlikely event of bankruptcy or in connection with a corporate transaction, such as a divestment, merger, consolidation, or asset sale
Aside from what is stated above, you will be informed when personal information about you is going to be shared with third parties and given the option to decide not to have such information shared.

The duration of our information retention

We produce records containing your information by offering you goods or services, such as customer account records and activity data. Records can be kept in a variety of formats and media (both physical and electronic).

In order to provide our clients with excellent service (for example, to handle any inquiries about your services) and to comply with legal and regulatory requirements, we manage our records. Records enable us to prove that we are fulfilling our obligations and serve as a permanent record of our business activity.
We are required by law to keep your information for five years after your service is finished. You may ask us to delete your information from our systems, either by email or postal letter, if you have not subscribed to our products or services and the information you gave was only for enquiry purposes. Following receipt of your written request, we will delete your information within 72 hours.

How Your Information Is Safe With Us

We are committed to protecting the data we gather and want you to feel comfortable using this website to sign up for our services and products. Despite the fact that no website can guarantee security, we have put in place the necessary administrative, technical, and physical security measures to assist safeguard the personal data you give us. For instance, access to personal information is restricted to authorised workers and is only permitted for legitimate business purposes. We also use firewalls and intrusion detection systems to assist stop unauthorised people from accessing your information, as well as encryption when sending sensitive personal information between your system and ours.

Your Rights

Any of the rights listed above may be exercised by sending a written request by email or postal mail. Please be aware that before proceeding with your request, we might need you to prove your identity.

Obtain and update
You can also request that we send you a copy of the personal data we currently have on file or that we update it for you.

Correction of incomplete or erroneous information

Via the secure client login area of this website, you can request that we change any inaccurate or incomplete personal information about you that you are unable to amend yourself.

Retention and deletion of data

In general, we keep your personal information as long as it’s required for us to fulfil the terms of our agreement with you and to abide by the law. You can ask us to delete your personal information and cancel your service if you no longer want us to use it to provide the services you have requested. Your information will be deleted in this scenario within 72 hours. Please be aware of the following if you ask for the removal of your personal data:

We may retain some of your personal information as necessary for our legitimate business interests, such as fraud detection and prevention and enhancing safety within 5 years in accordance with applicable legislation.
We may retain and use your personal information to the extent necessary to comply with our legal obligations. For example, we may keep some of your information for tax, legal reporting and auditing obligations within 5 years in accordance with applicable legislation.
Because we maintain the services to protect from accidental or malicious loss and destruction, residual copies of your personal information may not be removed from our backup systems for a limited period of time (no more then 3 months).

Refusal of permission and processing restrictions

You have the right to ask us to stop using your personal data if you think that:

If any of the information we have on you is false, we no longer need to process it for the reasons it was collected but you still need the information to make, exercise, or defend legal claims, or we are not using your information lawfully, let us know.
Please be aware that if you ask us to limit how we can use your information, we might have to stop offering you our services.

Refusal of processing

Unless we can show compelling and legitimate grounds for the processing, which may outweigh your own interests, or where we need to process your information to investigate and defend us or others from legal claims, you have the right to object to our use of your personal information (and to ask us to restrict processing).

Depending on the situation, we might need to limit or stop using your personal information altogether, or, if necessary, delete it. Please be aware that if you object to our processing of your information, we may be forced to stop offering you our services.

Modifications To Our Privacy Policy

We reserve the right to at any time amend this privacy statement. If there are significant changes, we will post the revised Privacy Policy on this website and give you a notice via the email address you gave us.

How to Get in Touch with Us

You can reach us through the following channels:
Customer Service: 0203 949 4973 Email: info@everydaysmailbox.co.uk
118 St Margarets Road, Twickenham, London TW1 2AA, United Kingdom